Accounting Supervisor

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Job Description:

The Accounting Supervisor supervises the maintenance of the general ledger and the monthly accounting cycle. This position ensures that accounting transactions are properly recorded, posted, processed, and reported. He/She responds to customer inquiries and ensures compliance with internal financial and accounting controls. The Accounting Supervisor performs and reviews month-end entries. This position supervises other within the department.

· Supervises general ledger maintenance and monthly accounting processing activities to ensure thoroughness and accuracy.

· Responds to internal and external customer inquiries (e.g., processes, accrual, etc.) to resolve accounting concerns and maintain customer satisfaction.

· Tracks and documents customer inquiries to ensure timely replies and to properly record and retain customer communications.

· Summarizes customer information to seek approval for resolution of customer escalations and exceptions.

· Communicates corporate compliance policies to ensure regulatory knowledge and compliance.

· Communicates process objectives, steps, and changes to ensure processes are performed to standards.

· Writes desk level procedures to retain and utilize in training, process documentation, and compliance policies.

· Identifies process errors and anomalies (e.g., invoice errors, collection anomalies, etc.) to ensure customers receive thorough and accurate replies for improving ineffective processes.

· Communicates audit findings to improve processes and ensure efficiency and compliance

· Applies basic accounting and financial knowledge to ensure regulatory compliance.

· Audits standard month-end entries to confirm accuracy and correct account balances.

· Completes self audits to ensure adherence to Generally Accepted Accounting Principles.

· Validates signature authorization (e.g., expense reports, charge memos, etc.) to ensure corporate and regulatory compliance.

· Uses internal system tools to complete detailed financial analysis.

· Uses external system tools to conduct competitive financial research.

· Contacts government agencies, vendors, and internal customers to gather information and resolve issues.

· Compiles and analyzes financial information to publish basic and specialized financial reports.

· Acts as a subject matter expert to develop Accounting application guidelines.

· Monitors reporting requirements to ensure systems meet operating guidelines and regulatory standards.

· Analyzes the impact of systems on current processes to ensure smooth workflow.

· Performs ongoing system quality assurance to evaluate systems integrity.

· Develops systems training to provide new processes for enhancing efficiency and productivity.

· Determines employees’ training needs to produce continuous development plans.

· Provides on-going feedback and support to improve performance.

· Conducts performance evaluations in a consistent, fair, and objective manner to encourage continuous performance improvement.

· Holds others accountable to established performance levels to achieve individual and group goals.

· Resolves individual and group performance issues in accordance with UPS’s policies and procedures in a timely manner to motivate and foster teamwork.

Expectations:

· Bachelors Degree in Finance

· Broad business and accounting knowledge, methods in compliance with Generally Accepted Accounting Principles (GAAP)

· Considers industry and financial trends when making account decisions; understands critical aspects of business models and operating structures to provide input into decisions.

· Distinguishes between “big picture” concepts and comments and specialized, smaller specific facts associated with work; notes the specifics of events and experiences; explains, in general, how details impact end goals or outcomes; ensures that work is completed accurately and with the appropriate level of detail.

· Understanding of basic financial terminology and concepts such as cash flows, operating profit/loss, and net income; conducts financial analyses.

· Knowledge of agencies' functions and regulations to compliance and enforcement activities; identifies routine situations where the organization may be out of compliance as well as the specific impacts of non-compliance.

· Generates reports in appropriate format using basic software; reviews reports to ensure accuracy and completeness; identifies issues with report generation (e.g., missing variables, incorrect data, etc.)

Employee Type:

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.