Senior Admin Assistant - Operations, UAEPrimary Location: Dubai, Dubai - AE Job ID 054971
Handle Inbound Mails and Couriers from Carriers.
Handle Outbound Shipments Domestic processing, International & personal
Act as a PCA and manage the team of 3 Drivers
Mid-Proficient in MS Office, managing reports in Excel, Using Shipping tool for Label printing.
Proactively liaise with UPS CS team on Shipment Tracking, Intervention, Resolving, Contingency and Customer Service queries.
Responsible to maintain UPS assets – Handheld device for Mailroom, Mobile devices for drivers, Workstation, UPS uniforms etc.
Concierge Service for travelling delegates with Shipping needs.
Responsible to receive Post Office Mails, shipments from Carriers and Confidential Deliveries from other government entities.
Record the shipment details with tracking number and Consignee name.
Work on the Mailroom Visibility tool and register the inbound mails and print MAILROOM Label
Use the Mobile app to scan the barcode Mailroom Label and capture ID CHECK
Capture Proof of Delivery/Signature and time of delivery on the Device provided.
Assist with Preparing Outbound Shipments and provide the Shipping rates, when required.
Assist with Batch Shipments (twice a month) in processing UPS AWB.
Import and batch process Shipments using UPS Worldship
Liaise with UPS team and UPS Driver on the Daily or Same day collection/delivery.
Job Specific Requirements
English and Arabic (Must Read, Write and Speak)
Capable to manage Mailroom Operations, Act as a PCA and manage the team of 3 Drivers
5 Days working (Sun-Thu). Should be able to work extra hours upon requirement during project.
Operational experience is a must.
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