BD Sr Admin Assistant

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Job Description:

BD Sr Admin Assistant (Grade 7)

Job Summary
This position provides specialized and organizational support services to assist the UPS management team. He/She prepares reports to include data manipulation, data validation, data formatting, and trend analysis.This position performs a variety of administrative tasks, including reporting, coordinating event management documentation, providing internal customer support on events and the sales recognition program. He/She provides support in multiple systems processing daily, weekly, and monthly departmental reports and presentations. This position demonstrates organizational skills to manage office space and time, while collaborating with colleagues in a fast-paced environment.

Responsibilities:

• Retrieves and consolidates data from multiple external and internal sources.
• Prepares reports to include data manipulation, data validation, and data formatting.
• Manages communication between department and UPS senior management.
• Manages addition of local ticket inventory in a database.
• Administers and distributes local event ticket inventory.
• Communicates local event details to sales host.
• Facilitates preparation of customer profile data and coordinates data follow-up.
• Maintains and updates process documentation.

Qualifications:

• Effective oral and written communication skills
• Proficient in Microsoft Suite to include Word, Excel, PowerPoint, and Access
• Experience creating and generating reports to include data manipulation, data validation, data formatting, and trend analysis
• Advanced MS Excel skills - Preferred
• Bachelor's Degree or international equivalent - Preferre
• Availability to live and work in Bogotá

Shift:

• 8 hours daily
• Rotating hours: 9 am -6 pm, 6 pm - 2 am
• Monday to Saturdays and holidays

Employee Type:

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.